Should You Use a Recruitment Management System?

employee management system
Share this post:

The employees of a company are the lifeblood of the production process. For decades, businesses have been using the workforce to meet daily work quotas and ensure the optimal production of goods and services. However, this will come with a sacrifice of energy and time.

What Is a Recruitment Management System?

Of course, sourcing and recruiting the necessary employees for your company is more than just hiring the first people that are looking for the job: you also have to gauge the person’s experience, professional history, skill, and performance in the industry that he’s applying in.

However, the process of finding a candidate can be time-consuming, often lasting weeks to months. With the recent advancements in technology, most workloads, especially sourcing and recruiting candidates, have become automated and makes it easier to analyze and discern information about candidates. It’s as simple as using a VOIP phone system, doing an over-the-phone interview, and inputting the necessary steps into the management system.

With a recruitment management system, data and information can be easily compiled and listed without having to expend too much energy doing the same task.

Why Use a Recruitment Management System

There is a multitude of different advantages of using recruitment management software. Most of the time, these programs will sift through the information of resumes, compile them on simpler formats, and consolidate them into forms that can be used for processing.

Data and Information-Driven Results

In almost any business, having results and numbers-driven procedures can help ensure future steps are taken to increase the efficiency of the workplace. By filtering out all the unnecessary information that most candidates will usually exaggerate on, it’s easier to determine the capabilities and strengths of candidates. Of course, interviews and other screening processes are still important for the onboarding process, but having an unbiased professional opinion on the candidate can help expedite the process faster.

Enhance the Experience of the Candidate

With the traditional means of recruitment, applicants will have to go to the workplace for the interview. While some applicants are just a few minutes away from the office, others come from other towns and cities. As such, this might cause a bit of inconvenience among applicants, where resources might need to be spent.

When application forms and other platforms are streamlined online, applicants won’t need to go any workspace when they can take any of the screening tests remotely from anywhere in the country, or internationally. By doing so, less time and resources are needed to finish the onboarding process.

Minimise Expenditure of Resources

Lastly, hiring events such as job fairs and marketing campaigns will usually take up a reasonable amount of time. Based on studies regarding management, the fill rate of different organisations has accelerated by at least 50%. If it takes a company a month to fill in its workforce, it will now only take two weeks to do so.

Key Features of a Recruitment System

Recruitment of employees

As new features are being developed, recruitment management systems are becoming more user friendly.

Here are some of the key features of these types of systems:

Simplified UI

A simple UI can ensure that applicants of all ages will be able to go through the assessment and onboarding process with ease. If a business opts to use its own official website for recruitment rather than using career sites, a recruitment system can help improve the application experience. Some companies use chatbots to guide and funnel applicants towards the necessary processes.

Career Site Listings

A good percentage of applicants use career job sites as a way of digitally applying for work without needing to go to the workplace. With the use of recruitment systems, these applicants will be able to submit their resumes without needing to come to the site. In addition to this, recruitment systems will target applicants that are close to the workplace through these career sites, which can help sourcing operations.

Applicant Tracking

During mass-hiring events, it can be a challenge to keep track of hundreds of applicants all at once. Most recruitment systems will use applicant trackers as a way of tracking the process of each applicant, which includes their aptitude scores, test results, and employment requirements.

By automating all the tasks that would usually need time to be invested in, recruiters will now be able to use the time to evaluate different candidates for work.

Scheduled Interviews

Recruiters and interviewers will not need to keep in mind the schedule for their interviews since your usual recruitment system will keep track of meetings and the onboarding process of applicants.

Overall, a recruiting management system will ensure that the work time needed for a single task is significantly decreased while making recruitment teams more efficient in getting candidates.

Scroll to Top